Surge Update: Access to Hearst Spaces and Tabling Program

Hello Student Leaders,

Thank you to those who attended the Student Space Orientation. For all groups, please review the following items:

1) Access to Space

For Student Groups who attended the orientation, you should have access to your Hearst Spaces. Please go ahead and check them out starting TOMORROW August 23, 2012. Unfortunately, we may have given you access too early since construction is still not finished. The ASUC EVP office is working very hard to keep the campus accountable to the promises it has made us regarding construction times and accessibility. I am sorry for the inconvenience, but we’re doing our best. If you have additional forms to turn in or need help finding your spaces, please visit the LEAD Center in 102 Hearst Gym for questions. The Secretariat Office is not up and running yet because of delayed construction, so for now all forms will be received by the LEAD Center front desk.

For Student Groups who did not attend the orientation, you will need to visit the ASUC Executive Vice President Student Space Office Hours to gain the necessary information to access your spaces. Office Hours are Tuesday and Thursday from 9AM-11AM in 114E Hearst Gym. You will receive a summarized orientation and be asked to fill out the necessary paper work. After your forms are filled out, you will turn them into the LEAD Center where they will receive the necessary signatures. As the applications are returned to the EVP Office, your combinations will be emailed out to the student who signed the Student Space Agreement.

2) Tabling Program

The Tabling Program is set to begin Thursday August 23. Please note that this date is Calapalooza so it is unlikely that you will need to utilize the tabling program as set up for Calapalooza begins early in the day. For more information regarding the Tabling Program, please review the following materials:

The ASUC Executive Vice President’s Office and ASUC Auxiliary Event Services are working together to bring you a convenient and sustainable tabling program for student groups on campus. No longer will your student organizations have to worry about purchasing tables/chairs or lugging tables/chairs around for Sprouling! The ASUC Executive Vice President’s Office heading this project to manage all space and equipment, and so the ASUC has purchased 100 chairs and 50 tables so that you don’t have to worry about purchasing anymore. But the rental of these items will be managed by ASUC Auxiliary Event Services. At the end of each semester, the chairs and tables will be inventoried and the ASUC EVP Office will purchase new equipment to replace any damaged ones.

How to Rent Tables and Chairs (Monday through Friday – Business Hours)

DROP-IN:

1. Between the hours of 8:30AM and 5:00PM (Monday through Friday) walk into Naia Lounge in Lower Sproul

2. Event Services Staff will take down your information to keep you accountable to the items you check out

3. Return items by 5PM that day so that you don’t get charged

RESERVATION:

1. Reserve a table so you are sure to get one by contacting event services at:

a. eventservices@berkeley.edu
b. eventservices.berkeley.edu
c. 510-642-1141

2. Between the hours of 8:30AM and 5:00PM (Monday through Friday) walk into Naia Lounge in Lower Sproul

3. Event Services Staff will take down your information to keep you accountable to the items you check out

4. Return items by 5:00PM that day so that you don’t get charged

How to Rent Tables and Chairs (Monday through Friday after 5PM and Weekends, or big events)

1. Reserve a table or tables by contacting event services at:

a. eventservices@berkeley.edu
b. eventservices.berkeley.edu
c. 510-642-1141

2. Pick up tables at the time the event services staff on the day or night of event

3. Event Services Staff will take down your information to keep you accountable to the items you check out

4. Return items day or night of event

The best part is that you’ll never have to worry about storing your tables or chairs again. We’ll take care of it for you.

Thank you so much for your patience and flexibility as we move through this time of change. Please let us know if you have any questions by emailing both evp@asuc.org andstudentspaces.berkeley@gmail.com.

best,
Justin Sayarath
University of California, Berkeley
B.A. Economics | Class of 2013
Sayarath.Justin@gmail.com | (619) 313-3737 | www.justinsayarath.com

Executive Vice President | Associated Students of the University of California (ASUC) | UC Berkeley Student Government | 2012-2013
Senator | Associated Students of the University of California (ASUC) | UC Berkeley Student Government | 2011-2012
Senior Adviser | Caliber Magazine

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