Planned Rollout of Google Apps for Education – New Email and Calendaring Systems for UC Berkeley!

After having worked with many student leaders and administrators on this project to replace our age-old email and calendaring systems on campus for the past two years, it’s finally happening! We’re getting bMail and bCal. With these new systems, students will be using the most up-to-date technology on a day to day basis, making them more competitive in the work force and more importantly, more efficient with their time. This is a year of positive change for students at UC Berkeley beginning with the this rollout of new technology as well as the implementation of the B.E.A.R.S initiative and other changes.  Keep an eye out for more resources and a better student experience.

Big props to former ASUC President Noah Stern, former ASUC President Vishalli Loomba, Cal alumnus Jim Gao, Cal alumna Catie Cuan, Cal alumna Jessica Tsai, the 2010-2011 ASUC Senate, and the Student Technology Council for all helping make this positive change for current and future students.

Message from campus’ Interim Chief Information Officer:

Following months of preparation, bMail and bCal, our new email and calendar services from Google, are on the way! The project team has made great strides in preparing for the campus migration to the Google Apps for Education Suite, with deployment beginning this summer. As part of the IT Productivity Suite (http://technology.berkeley.edu/productivity-suite/index.html), an Operational Excellence program, the rollout of Google Apps continues the effort to provide a shared set of best in class IT tools, including Adobe, Microsoft, Box, and more, which will improve our ability to collaborate and communicate across campus, with other universities, and beyond.
Campus Rollout Schedule
Barring any unforeseen complications, the campus migration to Google Apps will begin in July. To ensure a successful rollout, we will migrate the campus in phases:

*  July 2012: Current CalAgenda users will be migrated to bCal and will go live on July 23.
*  August 2012: New faculty, staff, and students will be provided with bMail and bCal accounts as they join the campus community. New CalMail and CalAgenda accounts will no longer be issued.
*  September 2012:  bMail early-adopter groups will be provided with Google accounts.
*  October 2012 to January 2013: Phased rollout to the campus community will continue.

Current CalAgenda users are being contacted now; additional details on early adopter groups and the phased implementation will be coming soon.

Next Steps for the Campus
*  By June 15, CalAgenda users will receive specific training and data migration information to help prepare for this transition.
*  Training and data migration information for CalMail users will be available in July.
*  Project presentations and updates will be held throughout the summer and fall. A full schedule will be posted to the project website in the next few weeks.
*  If you would like to receive weekly project updates, please send an email to psproject@berkeley.edu.

We understand that email is the primary communication method for many faculty, staff, and students, and access to your email and calendar is critical for you to work effectively. In partnership with campus and departmental IT staff, the project team will be available to support you throughout the migration to Google Apps for Education. We are committed to making this transition as smooth as possible.
If you have questions about the migration and training for the new solutions, please visit the Productivity Suite website athttp://technology.berkeley.edu/productivity-suite/google/index.html, or email the Productivity Suite team at ps-feedback@berkeley.edu.

Regards,
Lyle Nevels
Interim Associate Vice Chancellor, IT and CIO

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